What is Gmail?
Gmail is Google's email service, used by more than 1.8 billion people worldwide. It is the entry point for most documents businesses receive: invoices, contracts, payslips, delivery notes, insurance policies and much more.
The problem is that all those PDFs arrive as attachments and get trapped in the inbox. Finding them later is a huge waste of time. Findest solves that by connecting to your Gmail and processing every attachment automatically.
What can you do with Findest + Gmail?
Once connected, Findest monitors your inbox in real time and acts on every PDF attachment you receive according to the rules you have defined.
Every invoice that arrives by email goes straight to your Finance folder in Drive or Dropbox, without you touching it.
PDFs with digital signatures are detected and saved to the Legal folder immediately.
Monthly payslips are classified and archived in HR automatically, one per employee if needed.
Supplier delivery notes go to their folder before you even realize they have arrived.
How does the integration work?
The connection uses the official Gmail API via OAuth 2.0 and Google Pub/Sub to receive real-time notifications of new messages. Findest never stores the content of your emails.
As soon as an email with a PDF attachment arrives, Gmail sends a notification to Findest via Google Pub/Sub. The process is instant.
Google Gemini analyzes the content of the attachment and compares it with your active rules to identify what type of document it is.
The PDF is uploaded directly to the correct folder in your Google Drive, Dropbox or OneDrive. All in less than 2 seconds.
Requirements
To use the Gmail integration with Findest you only need:
- A Google account (personal Gmail or Google Workspace)
- A Findest account — the Free plan is enough to get started
- At least one configured rule that specifies what to archive and where
- A connected destination cloud (Google Drive, Dropbox or OneDrive)
How to get started?
Connecting your Gmail to Findest takes less than 2 minutes:
Sign up for free at app.findest.ai. No credit card needed. The Free plan includes 30 files per month.
In the Connections section of the app, select Gmail and authorize access with your Google account. It is a standard and secure OAuth process.
Define what type of documents you want to archive and in which folder. You can use one of the 18 included templates or create your own in natural language.
Works together with
Gmail is the source of documents. Combine it with these destination clouds:
Dropbox
Start archiving from Gmail today
Free forever up to 30 files per month. No credit card.