You decide
where everything goes.
A rule is three things: a name, a description in your own words, and a destination. There are no keywords to maintain and no conditions to build — you write what belongs there, the way you'd explain it to a new colleague.
Three decisions, made once.
A name
Whatever you'd call it out loud — “Supplier invoices”, “HR payslips”. It's for you and for your History; it isn't matched against anything.
A description
One or two sentences saying what belongs here — and, just as usefully, what doesn't. This is the part the AI reads.
A destination
A cloud and a real folder, chosen with a browser that shows the folders you already have. You can create a new one without leaving Findest.
Filed documents are renamed consistently as Type_Sender_Date, so a folder sorted by name is also sorted usefully.
Say what it isn't, not just what it is.
The single biggest improvement you can make to a rule is a sentence about what should not land there. Exclusions are what let the AI tell two similar rules apart. There's a worked example for each kind of document, with the exclusion each one needs.
“Invoices”
Every invoice you ever receive matches this, including ones you have a better rule for.
“Invoices from suppliers we buy materials from. Not utilities, not software subscriptions.”
Names the category and fences off the two neighbours it would otherwise steal.
“Bills”
“Bill” means different things to different senders — and to a model with nothing to compare against.
“Electricity bills for the office. Not the ones for my flat, and not gas.”
Two exclusions, both of which are real documents you actually receive.
“Important documents”
Nothing here is checkable. Almost anything could be argued into it.
“Contracts once they're signed by both parties. Not drafts, not proposals.”
“Signed by both parties” is a property the model can look for in the document itself.
You don't need to describe the format, the sender, or the filename. The document is read — if it's an electricity bill, it looks like one, whoever sent it and whatever the attachment is called.
There's no priority order to manage.
Rules aren't checked top to bottom, and the one you created first has no advantage. Every rule is evaluated together, in one pass, and the most specific match wins.
So a rule for “electricity bills for the office” and a broader one for “supplier invoices” can coexist without you sequencing them. An electricity bill goes to the first because it fits it more precisely, not because of where it sits in a list.
If two rules overlap so completely that either would be correct, that's usually a sign they want to be one rule. You'll see which one won on every document in your History.
How many rules you get.
Rules stay active until you switch them off — nothing expires, and turning one off doesn't delete it.
2 active rules
Enough for the one or two document types you actually deal with.
€0
15 active rules
Room for a separate rule per document type, sender, and folder.
€9/mo
Unlimited rules
Plus filing one document to several clouds at once, and shared team access.
€29/mo
AI-evaluated descriptions are on every plan, including Free — they're the only way a rule works, so locking them behind a paid tier would mean Free couldn't create a rule at all.
Questions people actually ask
What if two rules both fit?
They're all evaluated together and the more specific one wins. There's no ordering to manage and no “first created wins” behaviour — the History shows you which rule matched each document.
What happens if no rule fits?
The document is kept and marked as having matched no rule, along with the reason. It isn't guessed into an approximate folder, and you aren't emailed about it — it's normal, and it's visible in your History.
Do I need to mention the sender or file name?
No. The document itself is read, so an electricity bill is recognisable whoever sent it and whatever the PDF happens to be called.
Can I create a folder while writing the rule?
Yes, from the folder browser itself, without opening your cloud in another tab.
Can one rule file to more than one cloud?
On Business, yes — the same document can be archived to several clouds at once. If a secondary copy fails, the main archive still succeeds.
How many rules can I have?
Two on Free, fifteen on Pro, unlimited on Business. You can switch rules off without deleting them, and a switched-off rule doesn't count.
Write your first rule.
It takes about a minute, and the free plan is enough to see whether it files things where you'd have filed them.